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Harold Washington Archives and Collections. Mayoral Records. Office Manager / Supervisor of Clerical Staff Records

Identifier: spe-h00055

Scope and Contents

The records in this collection were generated by Ella Richmond, Supervisor of Clerical Staff and her staff. The files shed light on the day to day administrative work done within the Mayor’s Office. The types of records include memos, correspondence, reports, publications, invoices and payment vouchers. Ella Richmond’s files also contain some personnel information about employees.


  • 1975 - 1988
  • Majority of material found within 1983 - 1987


Language of Materials

Materials primarily in English. Some materials in Spanish.

Conditions Governing Access

Materials open without restrictions

Conditions Governing Use

Please consult staff to determine ability to reuse materials from collection

Historical Note

Ella Richmond was appointed the Supervisor of Clerical Staff in 1984 and continued with this position through 1987. The functions of the Supervisor of Clerical Staff included overseeing the assignment of work duties and enforcement of office policies so that inventorying, ordering and payments would be completed in a timely manner. Duties of Clerical Staff included inventorying, ordering and payment for supplies, services and equipment for the Mayor’s Office. Staff that worked with purchase vouchers processed all necessary paperwork and followed through on requisitions.


15.5 Linear Feet (in 31 boxes)


In 1983 Harold Washington became Chicago’s first African American mayor. The Office Manager / Supervisor of Clerical Staff Records detail the day to day administrative work done within the Mayor’s Office.


Where possible, original order has been maintained. The records are arranged into three series:

  • Series 1: Ella Richmond Files, 1976-1986, undated
  • Series 2: General Subject Files, 1975-1988, undated
  • Series 3: Purchase Vouchers, 1979-1987, undated

Physical Location

Materials are stored offsite and advance notice is required for use. Please request materials at least 24-hours prior to your research visit to coordinate access.

Immediate Source of Acquisition

The records were acquired by Chicago Public Library after Harold Washington’s death.

Related Materials

  • Harold Washington, Illinois State Representative Records
  • Harold Washington, Illinois State Senate Records
  • Harold Washington, U.S. Congressional Records
  • Harold Washington, Mayoral Campaign Records
  • Harold Washington, Pre-Mayoral Photograph Collection
  • Harold Washington, Asian American Advisory Committee Records
  • Harold Washington, Central Files Records
  • Harold Washington, Chief of Staff Records
  • Harold Washington, City Council Proceedings Records
  • Harold Washington, Community Services Sub-Cabinet Records
  • Harold Washington, Development Sub-Cabinet Records
  • Harold Washington, Finance and Administration Sub-Cabinet Records
  • Harold Washington, Infrastructure Sub-Cabinet Records
  • Harold Washington, Intergovernmental Affairs Records
  • Harold Washington, Press Office Records
  • Harold Washington, Public Safety/Regulatory Sub-Cabinet Records
  • Harold Washington, Real Estate Committee Records
  • Harold Washington, Schedules and Evaluations Records
  • Harold Washington, Videotapes
  • Harold Washington, Commemorative Year Archives
  • Harold Washington, Political Education Project Records

Guide to the Harold Washington Archives and Collections. Mayoral Records. Office Manager / Supervisor of Clerical Staff Records
Special Collections staff, circa 1998. Additional processing by Morag Walsh, 2019. Updated and ingested into ArchivesSpace by Sarah Zimmerman, 2022.
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Language of description note
Finding aid written in English

Repository Details

Part of the Special Collections Unit at Harold Washington Library Center Repository

Harold Washington Library Center, 9th Floor
Chicago Public Library
400 S. State Street
Chicago IL 60605 United States
(312) 747-4875